Rockefeller Diversity Jobs

Job Information

Rockefeller University Program Administrator in New York, New York

Organization Overview

The Rockefeller University, located in the cultural haven of New York City, cultivates its own rich and stimulating environment for the intellectually curious. A robust events program, open to all employees, attracts many of the world's foremost scientists, cultural innovators and thought leaders. We strive to attract and retain the brightest and most creative and dedicated individuals who can contribute to and enhance the university's reputation for doing world-class science.Employees at all levels receive competitive salaries, excellent benefits and perks, and the tools they need to excel. This strong support fosters a culture with extremely dedicated and satisfied employees, many of whom have long-term associations with the university.


The Program Administrator, Academic Affairs will report directly to the Program Director, Academic Events, and Initiatives, and will provide program support for the University's faculty recruitment initiatives led by a committee of over thirty professors to conduct a search for tenure-track faculty across all areas of biomedical research.


The Program Administrator of Academic Affairs responsibilities include but are not limited to the following

  • processing applications;

  • responding to applicant inquiries;

  • coordinating video interviews and in-person visits conducted via two annual Symposia;

  • preparing symposia materials and programs;

  • updating web pages and the online application system annually;

  • coordinating faculty meetings, student luncheons, and faculty receptions/dinners;

  • scheduling and preparing materials for committee meetings.

Provides secondary support for academic events including weekly seminar series and off-site scientific retreats - maintains a database of speakers for all campus seminar series; proofreads events materials; creates forms utilized by event planner; updates web pages with seminar recordings and retreat photos; manages office calendar and contact lists. General accounting duties include monthly ledger reconciliation, processing travel reimbursements and honoraria, and assisting with budgeting processes. Performs additional duties as required tracks office computer purchases and software upgrades conduct research and data entry projects and organizes electronic filing projects.


Bachelor's degree required, with a minimum of 5 years of progressive experience with related administrative and/or event coordination is required. Prior experience in higher education or a non-profit setting is preferred. Flexibility with occasional evening and weekend work for events is required.

Rockefeller University does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. All qualified applicants will receive consideration for employment without regard to the characteristics listed above.

Compensation Range: Min

USD $70,000.00/Yr.

Compensation Range: Max

USD $80,000.00/Yr.

Job Locations US-NY-New York

Category Project/Program Management

Position Type Regular Full-Time